Terms & Conditions History

Each data project must include a Terms & Conditions document. This document defines the legal and usage rules that apply to the dataset. The T&C may cover:

• Permitted and restricted usage
• Data redistribution policies
• Download limitations
• Confidentiality requirements
• Compliance obligations
• Expiration terms
• Liability disclaimers

Since legal requirements and business policies may change over time, each project can have multiple versions of its Terms & Conditions. The Terms & Conditions History section allows you to review all previous and current versions of a project’s Terms & Conditions.

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Accessing Terms & Conditions History

To view the Terms & Conditions history:

1. Navigate to the File Manager
2. Locate the desired project
3. Click the hamburger menu (⋮) next to the project
4. Select T&C History

You will be redirected to the T&C History table for that specific project.

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What You Can See in the T&C History Table

The table displays all versions of the Terms & Conditions associated with the selected project. For each version, you can view:

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Version Name

A unique identifier or title for that specific version of the Terms & Conditions. Example:

• T&C v1.0 – Initial Release
• T&C v2.0 – Updated Download Policy

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Start Date

The date when the version became active. This indicates when the terms started applying to new users or new access approvals.

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End Date

The date when the version was replaced or deactivated. If no end date is shown, the version is currently active.

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Why Version History Matters

Tracking T&C versions helps you:

• Maintain legal transparency
• Support compliance audits
• Identify which users accepted which version
• Resolve disputes related to past access terms
• Monitor policy evolution over time

Each approved user is typically bound by the version active at the time of access approval.

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Features Available on the T&C History Page

The T&C History table includes management tools to help you navigate large version histories.

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Search

Use the search bar to quickly find:

• A specific version name
• Keywords within version titles

This is useful when multiple updates have been published over time.

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Filter

Apply filters to narrow results based on:

• Active vs. expired versions
• Date ranges
• Specific version naming conventions

Filtering allows you to focus on relevant policy periods.

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Column Ordering

You can customize the table view by:

• Reordering columns
• Sorting by start date, end date, or version name

For example:

• Sort by Start Date to view versions chronologically
• Sort by End Date to identify recently expired terms

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Viewing Full T&C Details

To view the full content of a specific version:

1. Click the icon next to the version name
2. You will be redirected to the detailed T&C page

On that page, you can:

• Read the full legal text
• Review policy changes
• Verify the exact terms that were active during a specific period

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Best Practices

• Update Terms & Conditions whenever usage policies change.
• Use clear version naming conventions (e.g., v1.0, v2.1).
• Review T&C updates before approving new access requests.
• Keep historical versions for compliance and audit purposes.

The T&C History section ensures full traceability of policy changes and supports secure, compliant data sharing within the platform.