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The Accepted Fields feature in VoxDash allows data providers to establish mandatory information that users must submit before gaining access to specific datasets. This ensures transparency, helps manage data distribution, and provides valuable insights into who is accessing your data and why. You can configure these fields to collect essential details such as an organization’s name, the stated purpose for data access, and primary contact information. Once submitted by users, this information is securely stored and readily available for review within the File Manager.

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Configuring Required Fields for Datasets

  1. Navigate to Your Data Projects:
    From the Data Provider Panel, locate and click on Data Projects.
  2. Select a Request Info:
    Find the specific data project for which you want to define required fields. Click on the pen icon.
  3. Define Required Fields: On the “Accepted Fields” configuration page, you can:
    • Add New Fields: Click Add Field to create a new data collection point.
    • Specify Field Type: Choose from options like Text, Email, Dropdown, Date, etc.
    • Enter Field Label: Provide a clear, user‑friendly name for the field (e.g., “Organization Name”, “Purpose of Use”, “Contact Email”).
    • Mark as Required: Toggle the Required option to Yes for fields that users must complete to access the dataset.
    • Add Descriptions/Helper Text: Include brief explanations to guide users on what information to enter.
  4. Save Changes:
    Once you’ve defined all necessary fields, click Save Configuration to apply them to the data project.

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Viewing Submitted Information (Accepted Fields Table)

After users have submitted the required information to access a dataset, you can view these submissions in the File Manager.
  1. Access the File Manager:
    From the Data Provider Panel, go to File Manager.
  2. Locate the Relevant Data Project:
    Find the data project in the table.
  3. View Accepted Fields Submissions:
    Click the menu icon (three vertical dots ⋮) next to the data project name.
    Select View Accepted Fields.
    This action opens a table displaying all submissions related to this data project.
The table provides a clear overview of who has requested access and the information they provided. Each row typically includes:
  • Data Project Name: The name of the dataset for which access was requested.
  • User’s Email: The email address of the user who submitted the request.
  • Acceptance Date: The date and time when the user submitted the required information.
  • [Other Required Fields]: Columns corresponding to each field you defined (e.g., “Organization Name”, “Purpose of Use”, “Contact Information”).
This comprehensive view allows for easy review and auditing of data access requests, ensuring compliance and controlled distribution of your valuable datasets.