Viewing Accepted Contracts

Documentation Index

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In VoxDash, data providers can attach Contracts to their data projects. Unlike Terms & Conditions, which are usually text‑based agreements, a Contract is a formal document—often a PDF—that outlines legal, commercial, or usage terms for accessing a dataset. Users may be required to review and accept this contract before they can download, view, or interact with the data. VoxDash logs every acceptance event, allowing data providers to maintain a complete compliance and audit trail. This section explains how contracts work, how acceptance types function, and how to view all users who have accepted a contract for each project.

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Adding a Contract to a Data Project

Data providers can attach a contract during dataset setup or later through the File Manager.

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You can add a contract in two ways:

1. During Dataset Creation
   While adding a new dataset in the Data Provider Panel, you can upload a contract document (usually a PDF) in the “Contract” section of the form.
2. Through the File Manager Table
   If T&C were not added initially, you can attach them later from the File Manager in the Data Provider Panel.

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How Contract Acceptance Works

After a contract is added, data providers decide whether users must explicitly accept it before accessing the data or whether acceptance can be implicit depending on the project’s visibility settings.

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1. Explicit Acceptance

Users must open the contract document, review its content, and actively confirm acceptance.
This is recommended when:

• The data access has financial/legal constraints
• The provider requires a signed or acknowledged agreement
• More sensitive datasets are involved

Users cannot access the dataset until they accept the contract.

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2. Implicit Acceptance

If a project is made public, VoxDash does not require users to manually agree to the contract. Instead:

• The system logs access as an implicit acceptance
• Users can view data immediately
• No acceptance form is displayed

Implicit acceptance is suitable for open-access or low‑risk datasets.

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Viewing Accepted Contracts (Audit Log)

VoxDash provides a dedicated Accepted Contracts page where admins can review all users who accepted a contract—explicitly or implicitly.

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To view accepted contracts:

1. Open the Data Provider Panel.
2. Navigate to File Manager.
3. Find the dataset you want to inspect.
4. Click the menu icon (⋮) next to the project.
5. Select View Accepted Contract.

You will be taken to a detailed Acceptance Table for that project.

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Information Displayed in the Accepted Contract Table

Each row in the table represents one user acceptance record. The system displays:

• Contract Name
  The title of the contract document attached to the project.
• Version ID
  Each time you upload a new contract version, its Version ID changes. VoxDash associates each user acceptance with the correct version.
• Accepted Email
  The email address of the user who accepted the contract.
• Accepted Date
  The timestamp when the acceptance occurred.
• Acceptance Type
  • Explicit: User manually accepted the contract
  • Implicit: System auto‑logged acceptance for public projects

This information is essential for auditing, compliance, and understanding who agreed to which contract version.

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Searching Across Projects

At the top of the Accepted Contract page, a search bar allows you to switch between data projects without navigating back to the File Manager.

• Type part of the project name
• Select it from the results
• View its contract acceptance records instantly

This makes it easy to perform quick compliance checks across multiple datasets. Learn more about Contract Setting